Art Shipping Administrator

Central London

Our client is a leading international contemporary art gallery, renowned for showcasing high-profile artists and curating exhibitions for an exclusive global client base. Working with high-value artworks and prestigious collectors, they pride themselves on delivering a seamless, white-glove service at every stage of the process.

They are now looking for an Art Shipping Administrator to join their Operations team in Central London. This is an excellent opportunity for someone with fine art or high-value logistics experience who enjoys working in a fast-paced, detail-driven environment.

Key responsibilities

• Coordinate end-to-end logistics for UK and international artwork movements, including packing, crating, transport, customs documentation, and delivery scheduling.

   

• Liaise with specialist fine art shippers and logistics providers to obtain quotes, confirm schedules, and arrange delivery, installation, and collections.

   

• Prepare and check commercial invoices, customs declarations, and shipping manifests, ensuring full compliance with customs regulations and internal procedures.

   

• Monitor and manage temporary import/export (TR) timelines and extensions for artworks on loan, consignment, or return, ensuring all deadlines are met.

   

• Work closely with sales, client services, post-sale, warehouse, and studio teams to confirm delivery details, installation requirements, and payment responsibilities.

   

• Keep clients fully updated on shipment status, delivery windows, customs processes, and any issues or delays, providing a professional and reassuring service.

   

• Maintain oversight of multiple concurrent shipments and projects, prioritising effectively and escalating any potential issues to the Head of Shipping where necessary.

   

About you

• Experience in logistics, shipping, or operations within a fine art, luxury goods, auction house, or other high-value asset environment.

   

• Solid understanding of international shipping and customs processes, with confidence handling documentation for imports and exports.

   

• Highly organised and detail-focused, able to manage multiple shipments and deadlines at the same time without compromising on accuracy.

   

• Strong communicator, comfortable dealing with internal stakeholders, external suppliers, and high-net-worth clients in a professional manner.

   

• Proficient in Microsoft Office; experience with logistics platforms and collaboration tools such as SharePoint and Teams is an advantage.

   

What's on offer

• The chance to work with exceptional artworks and a well-known, respected gallery brand.

   

• A collaborative, professional team environment within a prestigious Central London setting.

   

• Competitive salary and benefits package, with opportunities to develop your career in art logistics and gallery operations.

   

Interested?

If you have the right background in art or high-value shipping and would like to be considered for this Art Shipping Administrator role, please apply with your CV and a brief summary of your relevant experience.

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Red Recruit specialise in fine art shipping, freight and logistics, as well as removals and relocations recruitment, with opportunities across all levels.  Not all roles are advertised, so feel free to send us your CV in confidence or call us directly.